Every WhatsApp inquiry that waits hours for a reply is a booking your competitor just won. We build the system that responds instantly so you never lose another patient to slow follow-up.
Your clinic is working hard. The problem is that the leads coming in are slipping through the cracks before anyone can catch them.
A patient messages at 9pm asking about a treatment. Your staff sees it at 9am. She booked somewhere else at midnight. You never knew the lead existed.
Empty appointment slots that go unfilled because nobody sent a reminder. No confirmation follow-up. The slot disappears without any way to recover it.
Dozens of people messaged your clinic last month and never booked. Nobody followed up. They are still in your inbox, waiting, and slowly forgetting you.
Patients who visited 3, 6, 12 months ago go quiet. You don't reach out, so they book elsewhere. They never left your clinic—nobody invited them back.
Every unanswered message is a booking lost to a faster response. We make sure your clinic responds first.
Every unanswered message is a booking lost to a faster response. We make sure your clinic responds first.
The difference between a booked appointment and a lost patient usually comes down to one thing: how fast you respond.
We build and manage a done-for-you WhatsApp automation system that handles every touchpoint automatically. No tech knowledge needed on your end.
Whether it comes in at 2pm or 2am, an instant pre-approved message goes out within seconds, acknowledging the patient and moving them toward booking.
A 3-touch reminder sequence fires before every appointment. Patients confirm or reschedule without staff chasing anyone.
Anyone who inquired but never booked gets a gentle follow-up over the next few days. No lead goes cold without being nudged back.
Patients inactive for 60 to 90 days get a warm, personalized message inviting them back. No need to remember—the system sends it automatically.
Every lead, every conversation, every stage visible in one place. Nothing is invisible and nothing is left to chance.
Every workflow is pre-approved by Meta before it goes live. Here is what each one does and what it looks like from a patient's point of view.
Messaged at 11:47pm. Booked by 11:50pm. Zero staff involved.
Every new WhatsApp inquiry gets an approved, personalized reply within seconds, any hour of the day. Even when your clinic is closed.
Win bookings your competitors lose overnight
Patient confirmed and showed up. Staff sent zero messages.
A 3-message reminder sent 24 hours before, morning of, and 1 hour before every appointment. Patients confirm or reschedule on their own, with zero staff effort required.
Fewer no-shows from the first week
Lead went cold for 3 days. Automatic follow-up brought her back.
Patients who inquired but never booked receive a gentle, pre-approved follow-up sequence over the next few days. Friendly, not pushy, fully automatic.
Convert leads you would otherwise never hear from again
Patient had not visited in 90 days. One message brought her back.
Patients who have not visited in 60 to 90 days receive a warm, pre-approved message inviting them back. Turn your existing contact list into repeat bookings without spending on new ads.
Bookings from patients already in your list
Hi! 👋 It has been a while since your last visit. We have open slots this week. What would you like to do?
Works for reactivation campaigns, seasonal promotions, and opted-in outreach.
WhatsApp marketing templates let your clinic send the first message to opted-in patients, even if they have never started a conversation with you. Pre-approved by Meta before sending.
Reach opted-in patients before they think to reach you
A short onboarding call to understand your clinic, followed by 10 business days of building and testing every workflow end to end before anything touches a real patient.
A full recorded walkthrough of what we built and a written guide so you and your staff understand every workflow. Then we switch it on.
Monthly monitoring, optimization, reporting, and ongoing support. Questions, tweaks, and changes are all included. Your system improves over time without you asking.
One monthly payment covers everything: WhatsApp API, setup, and ongoing management. No surprise bills, no separate software subscriptions.
Beta · First 3 Clients · 1-Month Min
implementation fee $1,500
ongoing management retainer
After Beta
implementation fee
ongoing management retainer
What the implementation fee covers: Discovery, CRM configuration, WhatsApp Business API setup, AI prompt design, building and testing all 5 workflows, and staff onboarding. Beta clients pay $600 (discounted from $1,500) to help shape the service during its early phase.
What the retainer covers: Your monthly fee includes the WhatsApp Business API, message costs for all automations, reactivation campaigns for up to 250 contacts per month, ongoing workflow monitoring, monthly optimization, and all support. One payment, everything included. Larger reactivation campaigns beyond 250 contacts can be arranged separately.
Not really. We handle all the technical setup. The one thing we do together on a call is connect your clinic's WhatsApp number to the system. It takes about 15 minutes and we walk you through every step. After that, everything runs on its own and you never need to touch the tech again.
We build, test, and deliver within 10 business days from the start of your onboarding. From the moment it goes live, every new inquiry gets an instant reply, every appointment gets a reminder, and every past patient enters a reactivation flow.
No long-term contract. Beta clients start with just 1 month, enough time to see the system running and decide if you want to continue. After that it is month to month. We earn your continued business by delivering results, not by locking you in.
No. The monthly retainer is all-in. It covers the platform, all automation workflows, message costs for normal usage, and ongoing management. There are no separate software subscriptions, no usage invoices, and no surprise bills. The only thing discussed separately is if you want to run reactivation campaigns beyond the included contact limit.
Yes. WhatsApp requires all business-initiated messages to use pre-approved templates before they can be sent. We handle the entire template submission and approval process as part of setup. Nothing goes out to your patients without Meta's approval first.
We fix it. That is what your monthly retainer covers. If a workflow breaks, a message stops delivering, or something needs adjusting, that is our responsibility to handle, not yours. You do not need to raise a ticket or hire someone separately.
Yes, and single-location clinics often benefit the most. When a small team is handling everything, WhatsApp follow-up is the first thing that gets dropped when the clinic gets busy. This system handles it automatically so your staff can focus on the patients in front of them.
Book a free 30-minute strategy call. We walk through your clinic's current WhatsApp setup, identify where inquiries are slipping through, and show you what your automation system will look like.
Book Your Free Strategy Call